ONID WebMail - Step by step guide about how the works

Looking for ONID WebMail guide? Find everything you need to know about using this ONID Webmail Here.

What is ONID WebMail?

ONID Webmail is an email service which may be accessed using a standard web browser. OSU provides an ONID email address for all students, faculty, staff. Your ONID username is automatically generated and assigned. ONID gives you access to Canvas, MyOregonState, and many other OSU systems.

Undergraduate students primarily use OSU Gmail for email, and employees primarily use Exchange email. An Email system where a user may access their emails with a browser on any computer or device that’s connected to the web.

Activate your ONID

Step 1
Go to onid.oregonstate.edu
Step 2
Click on Activate your ONID
Step 3
Enter your OSU ID number and birth date, and click Continue.
Step 4
Read OSU’s Acceptable Use of Computing Resources Policy, and click I Accept.
Step 5
Select a name format, and click Continue.
Step 6
Enter a phone number and an email address and click Continue.
Step 7
Verify both account recovery methods by entering the 6-digit code you received.
Step 8
Set a strong password.

Now, go sign up for Duo before the email reminders start!

First open this webpage.
Enter your Username and Password.
Then click on the Log in button.

onid webmail login

Change Password

Visit at onid.oregonstate.edu
Click on Change my Password
Enter ONID username and password
Click Change Password
Follow the steps to change your password

Forgot Password?

Go to onid.oregonstate.edu
Click on Recover my account
Enter following details in the Identify Yourself: box
– OSU ID Number:
– Birth Date:
– First Name:
– Last Name:
You will be prompted to send a password reset PIN to your alternate contact email and/or phone
– If your alternate contact info is correct, click on Send Password Reset PIN
– If your alternate contact info is missing or incorrect, you will need to call to request a password reset PIN
– Students: contact the Registrar’s Office at 541-737-4331
– All others: contact the Service Desk at 541-737-8787
When you receive the reset PIN via your alternate contact, enter the PIN and click Submit
Then, enter your new password, confirm password, and click Set Password.

ONID – Incoming and Outgoing Server Details

Gmail- Incoming Mail (IMAP) Server
Account Type	IMAP
User Name	username@oregonstate.edu
Password	Your Password
Server host-name	imap.gmail.com
Server Port	993
Required Authentication?
SSL	Yes

Gmail – Outgoing (SMTP) Mail Server details
Account Type	SMTP
User Name	username@oregonstate.edu
Password	Your Email Account Password
Server host-name	smtp.gmail.com
Server port	465
Required Authentication?	Yes
SSL	Yes

Exchange Online account – Incoming Mail (POP3) Server
Account Type	POP3
User Name	username@oregonstate.edu
Password	Your Password
Server host-name	outlook.office365.com
Server Port	995
Required Authentication?
SSL

Exchange Online account – IMAP4 Mail Server details
Account Type	IMAP4
User Name	username@oregonstate.edu
Password	Your Email Account Password
Server host-name	outlook.office365.com
Server port	993
Required Authentication?	Yes, Normal Password
SSL	Yes

Exchange Online account – SMTP Mail Server details
Account Type	SMTP
User Name	username@oregonstate.edu
Password	Your Email Account Password
Server host-name	smtp.office365.com
Server port	587
Required Authentication?	Yes, Normal Password
Connection Security/SSL	STARTTLS

How to ONID Gmail Setup for iPhone?

Gmail App

Open the Gmail app
Select Sign In
Click + Add account
Enter your email address
You may see a screen that says Your Google Account is managed by oregonstate.edu; click Accept
Enter your username and password on Sign in page
You will need to Duo auth when prompted
Select Done
You can now access your OSU Gmail via the Gmail app.

Built-in Mac Mail App

Open the Settings app
Click Passwords & Accounts
Tap Add Account
Choose Google
Enter your username@oregonstate.edu and click Next
If you see a screen that says Your Google Account is managed by oregonstate.edu; click Accept
Login with your username and password in Sign In page
You will need to Duo auth when prompted
You can now access your OSU Gmail account in the Mail app.

Setup ONID Gmail on Android Device

Open the Gmail app
Click on the profile icon
Click Add another account
Choose Google
Enter your device PIN if prompted
Next, enter your username@oregonstate.edu and click Next
You may see a screen that says Your Google Account is managed by oregonstate.edu; click Accept
Login with your username and password on sign in page.
You will need to Duo auth when prompted
Once the account is added, click on the account and select Account sync; you can choose whether to synchronize calendar, contacts and other items.

Setup OSU Gmail in Windows Mail App

Open Windows Mail
Click on the Settings icon
Select Manage accounts
Click + Add account
Choose Google
Enter your username@oregonstate.edu and click Next
Login with your username and password on sign in page.
You will need to Duo auth when prompted
You will see a window that says Windows wants to access your Google Account; Click Allow
Select Yes if you want Windows Mail to save your username and password, on the Remember sign-in info screen
Next click Done

OSU Gmail Setup in Outlook on Windows or Mac

Open Outlook
If you have used Outlook before:
– Windows: select File> Add Account
– Mac: Outlook menu> Preferences> Personal Settings> Accounts> + symbol> E-mail…
Enter your email address (username@oregonstate.edu)
Go to IMAP settings:
Windows:
– Select Advanced Options and check Let me set up my account manually
– Choose IMAP in the Advanced Setup window
Mac: Choose IMAP
Enter the following details for IMAP Account Settings:
Under Incoming mail:
– Server: imap.gmail.com
– Port: 993
– Encryption method: SSL/TLS
Under Outgoing mail
– Server: smtp.gmail.com
– Port: 465
– Encryption method: SSL/TLS
Enter your ONID password if prompted
Login at the Oregon State University login screen if prompted
You may see a prompt to allow Microsoft apps & services to access your Google Account; click Allow
Outlook may take a minute to finish setup; click Done when prompted
Outlook should now begin syncing your Gmail mailbox.

OSU Gmail Setup in Mac Mail

Open Mac Mail
Click Mail, then click Accounts
Choose Google from the list
Then click Open Browser when prompted
Enter ONIDusername@oregonstate.edu and click Next
Enter your username and password on login page.
You will need to Duo auth when prompted
Select desired options (Mail, Contacts, Calendars, and Notes) and click Done
Check inbox and if there are emails it should be ready.

Add Exchange Online account to iOS device.

Setup New Default Mail App

Open the Settings app
Tap Passwords & Accounts
Tap Add Account.
Select Exchange
Enter your OSU email address and Description, then tap Next.
You’ll receive a prompt asking sign in to your Exchange account using Microsoft. If you’d like to sign in, Tap the Sign In.
Enter your OSU Login password, then tap Next.
Next, choose which items you’d like to sync with your device. When you have finished adjusting your sync settings, tap Save.
You have successfully added your Exchange Online account to your iOS device.

Setup a New Microsoft Outlook App

Open Microsoft Outlook
Enter your OSU email address( username@oregonstate.edu), then click on Add Account button.
Enter your OSU password, and Description, then click the Sign In.
Next, Click Maybe Later
You’ve successfully added your Exchange Online Account.

Add Exchange Online account to Windows

Outlook 2019

Open the Outlook
Enter your email address, then click Connect.
Select Exchange
Enter your password, then click OK.
Next Enter your OSU Login password, then click Sign In.
Click OK

Outlook 2016

Open the Outlook 2016
Click on File > Add Account > Account Settings
Select E-Mail Account.
Enter your OSU E-mail Address and OSU Login password, then click Next.
Click Finish to complete the account setup

Add Exchange Online account for MacOS

Mail.app

Open the Mail application.
Click on Mail menu and click on Add Account…
Select Exchange, then click Continue.
Enter your full name, and your OSU email address.
Then click Sign In.
Click on the Sign In button.
You may be redirected to the OSU Federated Login page. Enter your OSU Login password then click Sign In.
Choose the content you’d like to sync with your Mail client, then click Done.
You’ve successfully added your Exchange Online account to your Apple Mail client.

Add Exchange Online account for Android